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Why Fleet Carriers Ought to Create Their Personal Accident Monitoring and Evaluation Instrument


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This put up is a part of a collection sponsored by IAT Insurance coverage Group.

Different bonnet makes and models of professional big rigs semi trucks with commercial cargo on semi trailers standing in row on the industrial truck stop parking lot waiting for unloading

The Federal Motor Provider Security Administration (FMCSA) is bringing Accident Recordkeeping Necessities again to the long run.

Retired after the Compliance, Security, and Accountability (CSA) program was initiated over a decade in the past, the FMCSA is hoping to revive the Accident Recordkeeping Necessities to assist the Administration higher assess the protection of on-the-road autos and doubtlessly discover avenues to forestall and scale back the severity of future accidents.

As a sign of what strong information-gathering can do for security, the American Transportation Analysis Institute experiences that crashes decreased by 7%, and hours-of-service violations went down by almost 17%, between the 2018 introduction of the Digital Log Machine and 2022.[1]

Feedback on the brand new necessities can be accepted till October 10, 2023, however with the American Trucking Affiliation and different trade stakeholders supporting its renewal, there may be each indication Accident Recordkeeping Necessities will finally turn into a rule.[2]

No matter when the brand new Accident Recordkeeping Necessities turn into a rule, sustaining a strong accident monitoring evaluation instrument is useful to all fleets, each giant and small, because it:

  • Provides a deeper understanding of the basis causes of accidents and violations,
  • Can decide prices,
  • And drive insights on how greatest to forestall them

Constructing a easy accident monitoring and evaluation instrument

Constructing a instrument that goes past what’s DOT-reportable to incorporate all incidents, together with near-misses, might help fleets establish habits that drives losses or potential losses, and different contributing elements, together with cargo and employee’s compensation claims.

For instance, a fleet may discover loads of lane-change and merging accidents, which could imply it’s value equipping current vans with lane-departure warning programs or buying new autos which have them.

Constructing a instrument doesn’t require an funding in new software program. Fleets can use a spreadsheet or digital monitoring instruments to seize and arrange all pertinent info. Contemplate together with the next information factors in your trending and evaluation report, a lot of that are already being collected by fleets:

  • A quick description of the incident. Develop your situation of the accident, and what the contributing elements might be.
  • Contemplate whether or not the accident is DOT-recordable. That would come with if there have been a fatality (no matter fault), if the insured driver is cited for the accident, if somebody goes to the hospital, or if the automobile is towed and the motive force is cited. Additionally, use this to make sure you’re in compliance with drug and alcohol testing.
  • Contributing elements. Document something that would have had an affect on the incident reminiscent of driver fatigue, driver was misplaced, the motive force was over hours, the motive force was impaired, climate situations, time of day, day of the week, visibility, site visitors degree, street situations, location, inspection particulars. To expedite the gathering of the information, a fleet can obtain the SMS (security measurement system) that feeds into CSA.
  • Prices related to the accident. Observe any prices that the fleet and/or its insurers bore due to an accident, together with insurance coverage deductibles, uninsured prices, coaching and hiring, offboarding related to having to dismiss a driver, rental to interchange a truck whereas it’s being repaired, or any cash that modified palms due to the accident.
  • Observe preventable accidents and non-preventable accidents. This goes past who the insurer says was at fault. Be aware whether or not there have been cheap actions that would have been taken, reminiscent of honking the horn or extra rapidly making use of the brakes, to forestall an accident.
  • Publish-accident, consequential actions. The objective of gathering this info is to offer insights into post-accident, consequential actions that would scale back the danger of additional incidents. Is a sure driver the difficulty? Ought to the upkeep program be enhanced? Ought to a sure buyer be dropped as a result of their necessities have led to extra accidents?
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The significance of gathering information will not be merely within the info itself, however the tales it tells you about what is going on together with your fleet. Collectively they’ll hopefully provide help to run a safer operation — and maybe a less expensive one, too.


Have a query on easy methods to mitigate threat? Electronic mail losscontroldirect@iatinsurance.com for an opportunity to see your query answered in a future weblog.

By Chris Parker and Nancy Ross-Anderson

[1] American Transportation Analysis Institute, “Predicting Truck Crash Involvement: 2022 Replace,” October 2022

[2] Transport Matters, “FMCSA to Renew Plans for Carriers to Hold Accident Data,” Aug. 8, 2023


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